If your organization has SharePoint and you spend most of your day in your Inbox, keep reading. In this blog post, I will explain how you can synchronize various SharePoint lists with Outlook. That means that you will be able to interact with SharePoint without leaving your Inbox! That means you will be more productive -what a way to impress your boss!
Sync SharePoint with Outlook – what exactly can you sync?
Set up SharePoint to Sync to your File Explorer (Windows) It is recommended to open all files saved in SharePoint by using the desktop app corresponding to the file. The alternative is to access the files via the updated Sync client. To set up the new Sync Client for SharePoint, follow the below steps. Hi I have a communication site working well through the browser but when I use the mobile app the site shows old things. For example the menu, looks like when I pro iones the site, instead of showing the current links that worked well by accessing by browser. I the app appears too old news and test. I am not sure if this is a bug or a feature, but I can't figure out a way to sync a site manually on Mac. Onedrive app doesn't allow me to manually sync a URL I provide in a similar manner to Onedrive for business on Windows. This article shows that the only possible way to sync a URL on Mac is by using the sync button feature. I have created a SharePoint team site in Office 365, enabled external sharing and invited a third party employee as a member. He can login to SharePoint online and he has a OneDrive client. When he tries to sync the library he gets an error: 'You're already syncing a personal OneDrive on this compute. Unlink that account to add a new one.' Use the OneDrive sync app version 19.002.0121.0008 or later on Windows, and version 19.002.0107.0008 or later on Mac. Both these versions were released January 28, 2019, and are currently released to all rings. For more information, see the OneDrive release notes. After you enable sensitivity labels for Office files in SharePoint and OneDrive.
SharePoint allows to sync the following SharePoint web parts (lists) to your Outlook:
- Calendar
- Tasks
- Contacts
- Discussion Board
- Document Library
Pre-requisites for SharePoint Sync with Outlook
- SharePoint
- Outlook (installed on your desktop). You cannot sync from SharePoint to Outlook online
How to sync SharePoint with Outlook
I will now walk you through the steps on How to Sync a SharePoint Calendar to Outlook. Same steps would apply when you want to sync other SharePoint web parts to Outlook (contacts, tasks, etc.)
- Navigate to the web part you want to sync to Outlook
- Click on the tab above to open additional commands
- Click on Connect to Outlook button
- The pop-up will appear, asking you to confirm the sync. Click Allow
- Your list will now sync to your Outlook
Below you can see an image of how synchronized SharePoint Calendar looks in Outlook. It actually appears side-by-side to my Personal Calendar. When you synchronize other lists like Contacts and tasks, same logic will apply: your SharePoint Tasks will appear next to your Personal Tasks, same with Contacts, there will be 2 lists – Personal and synchronized from SharePoint.
Important to remember!
All of the SharePoint web parts that you can synchronize to Outlook are 2-way syncs (meaning that any changes you make in SharePoint will automatically synchronize to Outlook and vice versa!) So that means if I add an event to “SharePoint-sync’d Calendar in Outlook, it will appear in SharePoint online Calendar as well. Exception is a Document Library: that is only 1-way sync (only downloads latest files to Outlook, but does not allow to edit files in Outlook, just access in read-only mode)
- Calendar (SharePoint <> Outlook, 2-way sync)
- Tasks (SharePoint <> Outlook, 2-way sync)
- Contacts (SharePoint <> Outlook, 2-way sync)
- Discussion Board (SharePoint <> Outlook, 2-way sync)
- Document Library (SharePoint => Outlook, 1-way sync)
As matter of fact, when you try to even delete a document that was synchronized from SharePoint, you will get the message below…
Iphone Sync App
Recommendation
I suggest you do not synchronize Document Libraries to Outlook. The interface in Outlook to access the files is clunky (if you have subfolders) and if you have lots and lots of files, it just won’t look pretty. If you really need your files available offline, either download them ahead of time or sync your document library using OneDrive for Business
Sharepoint Sync App Macnewpb Android
I can definitely see a benefit of synchronizing calendars, contacts, tasks and even discussion board (which allows you to participate in a threaded discussion without leaving your Outlook). The synchronization feature allows you to access certain data and work with it without leaving Outlook. Less clicks and less searching means you are going to be more productive now!